Homepage » Organisation  » Functioning Rules

1. BOARD OF DIRECTORS

• Board composition proposal to the OGM
• Executive committee
• ECTA strategy & policy
• Meetings programme
• Accounts & budget
• Uses & sources of funds
• Membership
• Membership & meeting fees
• Projects of interest to the Industry
• Selection of Secretary General
  
  

• The Board invites representatives of member companies to become a member of the Board.
• Selection criterion shall be the individual respectability of the representative, recognised by his peers as being a leader in his sector. The second criterion is that the company that he or she represents is a leading company in its sector.  Leading company means a company that is recognized in the sector of its activities as highly performing, a trendsetter and important.
• The composition of the Board reflects the importance of the number of members per region.
• Board members shall dedicate time and efforts to the ECTA activities and promote same within his company. She or he acts as the ambassador of ECTA within his or her company. A Board member shall at least attend one meeting per year. If not, the Board is entitled to dismiss him or her.
• If a Board member stops working for his company or if his company does not fulfil any more the criterion of leading company, then this Board member has to resign either voluntarily or by decision of the Board. The Board will forthwith provide for the replacement of the Board member.
  
  

• The ECTA President, Vice-President and Treasurer can be elected for maximum two periods of three years. They form the Executive Committee.
• The Vice-President is meant to become President, unless otherwise decided by the Board.
• In selecting the President, Vice-President and the Treasurer, due regard will be given to the different regions represented in the Board, in order to make sure that different regions are represented in the Executive Committee and that functions alternate per region over time.
  
  

1.5 Notices

• The Secretary General will send notices for Board meetings by ordinary mail, fax, e-mail, web communication or any other mean of written communication.

2. EXECUTIVE COMMITTEE

• Proposal of Board & Executive Committee composition to the Board
• Supervision of the daily management and assistance to the Secretary General in all tasks
• Legal representation of ECTA
• Follow-up of implementation of Board decisions
• Co-ordination of relations with other Industry associations & authorities
  
  

• Daily management
• Personnel management
• Implementation of Board decisions
• Progress report on activities to the Executive Committee and the Board
• Proposal meeting programmes
• Representation of ECTA vis-à-vis other associations, courts, entities and authorities
• Proposal of projects to the Board with relevant budgets
• Convening, organisation, minutes of Board meeting as well as general meetings of members
• Convening and organisation of seminars, conferences and meetings, inclusive of selection and management of sub-contractors, accounting and finance
• Promotion & management of membership
• Promotion and management of ECTA activities
• Contacts with members, other associations, authorities, universities, speakers etc…in accordance with ECTA focus , strategy and relevant Board decisions
• Representation of ECTA in specific tasks either alone or with an executive committee member as decided by the Board
  
  

• Member of Executive Committee with other member of Executive Committee or with Secretary General : no limit
• Bank :
• Up to 12.500€ : Secretary General or one of Executive Committee members acting alone
• Salaries, social security payments, taxes : Secretary General or one of Executive Committee members acting alone
• Above 12.500€ : Secretary General with another Executive Committee member or two Executive Committee members acting jointly